If your form is turned in incomplete, it will delay the delay or even lead to a pause in your benefits. As the image below shows, your Sar 7 Report is considered complete when all the following tasks are completed:.
To be able to follow along with the instructions below, first, you have to download a printable SAR 7 form and then fill it out by following our step-by-step process below.
Click here to download the form. The first step is to make sure you pay attention to the Report Month. All income and any changes that happened during the Report Month must be reported, as shown above. However, if you do not submit your SAR 7 form by the due date, it can result in one of the following — Your benefits could be:.
Additionally, failing to submit your form by the due date could lead to an overpayment, which will have to be paid back. Next, complete the section shown above if you want the county to STOP any of the following benefits you are receiving:. If you do want your benefits stopped, then check the appropriate box that applies, as shown in the image above.
The rest of the SAR 7 report must be completed. Continue reading below for help in completing the rest of the form. The third step in the SAR 7 form completion process is to answer all the 13 questions on the form, if applicable. Remember, the SAR 7 form is considered incomplete if you fail to answer all the questions that apply to the benefits you are receiving. Failure to answer applicable questions may result in your benefits being canceled, delayed, or paused.
After you have reviewed the questions below, you will have all the information you need to successfully complete the SAR 7 form. This question indicates if anyone has moved into or out of the home since the last report. What is Stable Income?
How is stable income converted into a monthly amount? For stable gross income that is received on a weekly, bi-weekly every other week semimonthly, etc. The participant also indicated that the income is not expected to change during the next QR Payment Quarter compared to the income reported on the QR 7. The four weeks of income is added together, divided by four and then factored by 4.
The gross monthly income will be divided by three and all applicable disregards or deductions applied per program. Why is income averaged? How will stable income be averaged? The participant also indicates on the QR 7 that her income is expected to change in the upcoming quarter. A participant reports on the QR 7 that she is paid on a weekly basis, except that she only works three weeks in a month. She also indicates that this frequency of pay will remain the same throughout the next QR Payment Quarter.
Since the income is not paid every week of the QR Payment Quarter, the conversion factor cannot be applied. Once the monthly income amount for each month of the quarter has been determined by LEADER, the reasonably anticipated income for each month is added and divided by three the number of months in the quarter. However, this job will end the second week in May. The participant will start a new job on June 1 st. There are five pay periods in April and four pay periods in May.
How will fluctuating income be reasonably anticipated? When the participant has or reports fluctuating income, a determination must be made to see what income can be reasonably anticipated and used in the next QR Payment Quarter benefit calculation. If a participant is unable to provide fluctuating income information should the case be discontinued? Can fluctuating income be factored?
Mom is working parttime at a fast food restaurant and her hours of work vary from month to month. On her QR 7 submitted March 10, she reports having worked 70 hours in the month of February, but she is unable to project with any certainty how many hours she will be working for each month of the next QR Payment Quarter. The EW reviews income information from her previous QR 7 from November and finds that she reported working 80 hours in that month.
The EW, after talking with the participant, learns that during the previous quarter, she worked 70 hours in the first month, 80 hours in the second month, and 75 hours in the third month. Because the participant does not know if the hours will remain the same, increase or decrease, the best available information that the EW has in determining what income to reasonably anticipate in determining benefits for the next quarter is information from the previous quarter.
How will fluctuating income be averaged? For rental property and student financial income, expenses will be deducted before the net gross income is averaged and used in the benefits calculation. When a participant voluntarily reports a decrease in income they must provide verification of the decrease. On April 7, Mom provides verification of her job loss. A supplemental will be issued if LEADER determines that a decrease in income will result in increased benefits, LEADER will issue a supplemental for the month of the reported change and increase benefits for the remaining months of the quarter.
On April 9, the participant provides verification that he lost his job. What happens when a participant reports a decrease in income on the QR 7 rather than as a mid-quarter report? It will be treated as a voluntary mid-quarter report. Per QR policy, a report of a decrease in income is acted on the month the change is reported or the month the change actually occurred, whichever is later. There are no retroactive payments for months prior to the month in which the participant made the voluntary report.
Therefore, LEADER will determine if a supplemental payment should be issued for the month in which the change was reported current month. Action will be taken for the current and future months only.
The participant reports on the November QR 7 that their income has decreased. The participant did not voluntarily report the decreased income mid-quarter. The income is reported for the first time on the November QR 7. If benefits will decrease, benefits will be decreased the first of the next quarter.
The participant reports earnings for June, July and August. August's income is considered a voluntary report because it was received in the Submit Month. How is income treated when an AU receives income from more than one source and reports that one source of income has decreased?
Only the income that experienced the decrease is recalculated for the current and remaining months of the quarter. The new grant is calculated using the existing averaged income that did not change plus the recalculated averaged income the income that decreased.
It is property in the month received. No, FS participants do not have to report increase in income mid-quarter. What action must the EW take when a NAFS household voluntarily reports mid-quarter income that increased during the quarter? No, if the excess income is expected to exceed the Food Stamp gross income limit for one month only e.
Mom does not expect to work anymore overtime and her income is not expected to continue at the higher level. Yes, the GR household is required to make a mandatory mid-quarter report of a change in income that is at or exceeds the following level within 5 days of the receipt of the income. When income exceeding the IRT is reported, is the case discontinued? Cash benefits are discontinued effective February 28, and the Food Stamp segment must be evaluated for Transitional Food Stamps.
GR benefits are discontinued effective April If income is expected to exceed the IRT for one month only, should the case be discontinued? No, if the excess income is expected to exceed the IRT for one month only e. Benefits will be approved effective the first day of the second month. She will receive her last UIB check on November Benefits will be approved effective the first of the second month December. Benefits will be decreased for the upcoming quarter regardless of the day NOA requirement.
Shelter costs will be determined at application and at recertification, and are to remain at the same fixed amount during the certification or until the participant reports a change. Can benefits be adjusted if the household voluntarily reports an increase in shelter cost mid-quarter?
Yes, when a household voluntarily reports an increase in shelter cost mid-quarter, action to update the new amount on LEADER is to be done immediately, unless the shelter costs are questionable. If the change in shelter cost causes an increase in benefits, LEADER will supplement benefits and the participant does not need to report this information on the next QR 7.
If the shelter cost would result in decreased benefits, LEADER will not include the changed shelter amount in the benefit calculation until the first of the following quarter. The participant must report the new lower shelter cost on the next QR 7. Would a supplement be issued for the month the change occurred or in the month the change was reported?
It depends on when the change was reported. Are rent and utility changes considered one change or are they treated separately? Shelter costs are considered one change that includes both rent and utility costs.
The household reports and provides verification of the February changes in February. Once the shelter change amount is determined, it remains in place until the household reports a new shelter rent and utility amount. Utility costs will be determined at application and at recertification and are to remain at the same fixed amount during the certification or until the participant reports a move.
Households can switch between actual utilities to SUA or vice versa at recertification or when they move. CDSS recommends that counties issue a SAR 90 reminder letter if a household that got a notice of non-receipt or incomplete SAR 7 turns in a report that is still not complete. Semi-annual reports SAR 7 no longer must be signed no earlier than the first of the month to be considered complete. Mid-period reports that were previously verified do not need to be re-verified. This notice must tell the household:.
These notices are the NA X when the report not received and the NA Y when the county says the report is incomplete. The county must also provide notice if it considers information reported on the SAR 7 to be questionable.
If so, the county must inform the household it has until the first of the following month to submit the necessary clarifying information or verification. The notices also serve as the notice of adverse action if the household does not submit a complete SAR 7. Begin automating your signature workflows right now.
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